How Do I Stop Duplicate Emails in Outlook?

Outlook is a popular email client used by millions of people worldwide. However, one common issue that many users face is the occurrence of duplicate emails. These duplicates can be frustrating and take up valuable space on your hard drive. In this article, we will discuss why duplicate emails occur in Outlook and provide you with three manual tips to remove them.

Why Do Duplicate Emails Occur in Outlook?

There are several reasons why duplicate emails may occur in Outlook. Some of the common causes include:

* Wrong account setup: Improperly merged multiple files can result in duplication.

* Corrupt or damaged messages on a server: When a message is corrupted during send/receive, it can create a duplicate copy of the email.

* Leaving messages active: This option can lead to undesirable duplicate emails on your mailbox.

* Synchronization issues: When you synchronize your Outlook account through multiple devices, such as phone or laptop, duplication may occur if the process is not done correctly.

* Multiple copies of emails: Some companies send the same messages, blogs, newsletters, etc., consistently to gain user attention.

Why Remove Duplicate Emails from Outlook Archive?

Removing duplicate emails from your Outlook archive is important for several reasons. Firstly, it helps to free up space on your hard drive by eliminating unnecessary files. Secondly, it makes it easier to find specific emails as you won't have to sift through multiple copies of the same message. Finally, removing duplicates can also help to improve the overall performance of your email client.

Manual Tips to Remove Duplicate Emails from Outlook 2016

Here are three manual tips to remove duplicate emails from Outlook 2016:

1. Open MS Outlook from the installed location and go to File > Info > Account Settings.

2. Search for the configured account on the Mail tab in the Account Setting Wizard.

3. Select the account and click on the 'Remove Duplicates' button.

By following these steps, you can easily remove duplicate emails from your Outlook account.

How do i stop duplicate emails in outlook